Create signature-ready documents

You can upload a pre-made file (PDF, DOCX) or create a document from scratch, directly on the platform, which offers ready-made templates.

From there, simply position the signature, date, or free text fields and define who needs to sign.

In just a few clicks, the document is ready to be sent—no need to install anything or manually configure digital certificates.

A template is a powerful tool designed to standardize recurring agreements and ensure organizational consistency. Instead of drafting documents from scratch, you can create a master version of your most frequent contracts—such as sales agreements, NDAs, or employment terms—leaving specific variables (like names, dates, or values) as dynamic fields.

Once the document is sent, you can track its status in real time on the ZapSign dashboard: who has signed, who still needs to sign, and if there are any pending tasks.

The platform also sends automatic email notifications to remind signers—and when everyone is finished, you receive the completed document, with the attached audit report.